This Loom explains how to pair a Bluetooth barcode scanner to a computer and then scan UPC items into a quote or order. The presenter recommends using the scanner manual because many scanners require scanning specific barcodes to enter setup mode and enable Bluetooth pairing, demonstrated with an Inateck scanner. After turning on both the scanner and the computer Bluetooth settings, the scanner appears as a discoverable device and can be connected with a click. Once connected, scanning an item UPC barcode automatically adds the item to the order, saving time.
SOP: Pair a Bluetooth Scanner to a Computer and Scan Items into an Order or Quote
Objective
This SOP explains how to pair a Bluetooth scanner with a computer and use it to scan UPC barcodes into a quote or order. Following these steps will help a team member connect the scanner correctly and add items quickly and accurately.
Key Steps
1. Prepare the Scanner and Manual 0:11
Locate the scanner’s user manual before beginning.
Confirm the scanner is charged or has power.
Identify the barcode pages in the manual that are required for setup and Bluetooth pairing.
If your scanner has a power switch, turn it on before scanning any setup barcodes.
2. Enter Setup Mode on the Scanner 0:40
Find the barcode in the manual that puts the scanner into setup mode.
Scan the setup-mode barcode with the scanner.
Listen for the confirmation beep and look for the indicator light to turn on, showing the scanner accepted the command.
3. Put the Scanner into Bluetooth Pairing Mode 1:01
Locate the Bluetooth pairing barcode in the manual.
Scan the Bluetooth pairing barcode.
Wait for the double beep, which indicates the scanner is now discoverable by the computer.
4. Connect the Scanner in Computer Bluetooth Settings 1:15
Open the computer’s settings and navigate to Bluetooth settings.
Make sure Bluetooth is turned on.
Confirm the scanner is still powered on and discoverable.
Select the scanner from the list of available devices and click Connect.
5. Scan a UPC Barcode into the Order or Quote 1:41
Open the quote or order where the item should be added.
Locate the item’s UPC barcode.
Aim the scanner at the barcode and scan it.
Verify the item appears automatically in the order or quote.
Cautionary Notes
Ensure the scanner manual is available, since many Bluetooth scanners require scanning setup barcodes from the manual.
Do not skip the setup-mode step; pairing may fail if the scanner is not placed into the correct mode first.
Keep the scanner powered on during pairing and use.
If the scanner does not appear in Bluetooth settings, recheck that Bluetooth is enabled and the scanner is still discoverable.
Confirm the correct UPC barcode is scanned so the right item is added to the order or quote.
Tips for Efficiency
Keep the scanner manual accessible near the workstation for quick re-pairing if needed.
Use the scanner’s audible beeps and indicator lights to confirm each step without guessing.
Once paired, scanning UPC barcodes is faster than manual item entry and reduces data entry errors.
Test the scanner with one known item before using it for live order entry.