Receiving Non-Serialized Items using the PocketScan App
Objective
To provide a clear and concise procedure for team members to effectively scan and receive non-serialized items into the inventory system, ensuring accuracy and minimizing errors.
Key Steps
Create a Purchase Order:
Initiate a purchase order for non-serialized items (e.g., water filters).
Specify the quantity being ordered (e.g., 12 units).
Print Labels:
Navigate to the bottom of the purchase order and select "Print Labels."
Choose to print a single label for the entire batch instead of individual labels for each item.
Open Receiving Interface:
Access the receiving section of the inventory management system.
Scan the Label:
Use the camera feature to scan the printed label.
A prompt will appear requesting the quantity of items being received.
Input Quantity:
Enter the exact quantity received or a number less than the original purchase order quantity (e.g., if the order was for 12, input 12).
Click "Submit" to confirm the quantity.
Confirmation:
Ensure the system confirms the successful receipt of the items into inventory.
Close Purchase Order:
Navigate back to the purchase order and select "Close" to finalize the transaction in the system.
Cautionary Notes
Always ensure that the quantity entered does not exceed the quantity specified in the purchase order; the system will not allow submission of quantities higher than the order.
Double-check that the correct label is scanned to avoid inventory discrepancies.
Tips for Efficiency
When ordering bulk non-serialized items, consider printing a single label for the entire box to streamline the scanning process.
Familiarize yourself with the inventory management system interface to reduce time spent navigating between steps.
Keep a checklist of these steps handy for quick reference during the scanning process to minimize errors and ensure all steps are followed.