Let's walk through the steps to create a Vendor invoice for Non-Inventory expenses.
Select Accounts Payable from the menu. Click the AP Entry option.
To add a new invoice click the ‘+Invoice’ option.
Select a Vendor from your vendor list.
This brings you to the invoice entry screen. First, Enter the Date of the invoice. Then fill in the invoice number from the vendor bill.
The PO field is optional so you can fill that in if desired. Select the terms code.(The vendor will already have a default terms but you can edit this here.) Your Due Date will be based on the terms “net days” added to the invoice date. Fill in the amount of the invoice.
For General Ledger users only: If your AP Trade account is not filled in, then you will need to manually select the Accounts payable Liability account from G/l. You can search for it by clicking the search icon. You will also have to select a posting account if the Remaining is showing a dollar figure. (You can set up a default posting account in the vendor if desired to save time.)
To add a posting to an expense account, click the ‘+Posting’ button. Then select your account and amount. You can do multiple accounts if desired by clicking the ‘+Posting’ option again. You will not be able to save the invoice until the posting total is distributed if you are using the General ledger Module. Then click the ‘Blue Checkbox’ to save the posting line.
After Everything is filled in, you can click on the ‘Save Invoice’ button.