Quick paying an invoice allows you to record that an invoice has been paid via cash, credit card, ACH (electronic check), check or bank draft. It is important to note that the system is not connected to your banking information and the quick pay option only records the transaction.
Click Menu at the top of the screen
2. Click Accounts Payable to expand the menu. Click Invoices
3. Under the Action column, click the Quick Pay icon (dollar bill) assigned to the vendor
Paying by Check:
Click the Check button from the Quick Pay AP Invoice menu
Select the checking account the check will be paid from using the AP Account drop down
NOTE: The check number will change depending on what checking account is selected.
Click Save Quick Pay button on the payment screen to record the payment
Paying by ACH:
Click the ACH button from the Quick Pay AP Invoice menu
Select the checking account the check will be paid from using the AP Account drop down
Enter the ACH Check number in the ACH Check # field
NOTE: The ACH number may be received after the payment is made. If this occurs, enter the date as a placeholder in the ACH Check # field.
Click Save Quick Pay button on the payment screen to record the payment
Paying by Cash:
Click the Cash button from the Quick Pay AP Invoice menu
Select the checking account the cash will be paid from using the AP Account drop down
Enter the cash reference number in the Cash Reference # field
NOTE: The cash reference number is a number that you create. It is recommended that you use the date that the cash was withdrawn.
Click Save Quick Pay button on the payment screen to record the payment
Paying by Credit Card:
Click the Credit Card button from the Quick Pay AP Invoice menu
Select the credit card vendor that will be used for the payment
Click the Date field and select the invoice date using the calendar. The invoice date may differ from the actual date. Make sure to check your paperwork to ensure the correct date is entered
Enter the credit card reference number in the Credit Card Reference # field
Click Save Quick Pay button on the payment screen to record the payment
Paying by Bank Draft:
Click the Bank Draft button from the Quick Pay AP Invoice menu
Select the checking account the cash will be paid from using the AP Account drop down
Enter the bank draft reference number in the Bank Draft Reference # field
Click Save Quick Pay button on the payment screen to record the payment