This video highlights a new enhancement that adds visibility into open credit balances directly on the vendor screen. It demonstrates how users can view a detailed breakdown of open credits for each vendor, providing clearer insight into outstanding financial credits and helping users better understand and manage their overall financial position with that vendor.
Viewing Vendor Open Credit Balances from the Vendor Screen
Objective
This SOP explains how to access a vendor’s breakdown of open credit balances directly from the Vendor screen. It helps team members quickly review vendor credit status and better manage financial decisions related to that vendor.
Key Steps
Open the Vendor list 0:00
Navigate to the Vendor area of the system.
Confirm you are on the Vendor list where vendors are displayed.
This is the starting point for reviewing vendor credit information.
2. Expand the vendor record 0:06
Locate the vendor you want to review.
Click the black triangle next to the vendor name to expand the record.
The expanded view will display a vendor breakdown.
3. Review the open credit balance 0:06
In the expanded vendor details, find the open credit balance information.
Use this breakdown to understand the vendor’s current credit position.
Review the details to support accurate financial tracking and vendor management.
4. Use the information for financial management 0:22
Apply the vendor credit balance information when assessing your overall financial position.
Use the breakdown to make informed decisions about vendor-related transactions and account management.
Keep this view in mind when monitoring outstanding credits across vendors.
Cautionary Notes
Ensure you are viewing the correct vendor before relying on the credit balance information.
The vendor breakdown is accessed by expanding the vendor record; if the triangle is not clicked, the details will not appear.
Use the open credit balance as a reference for financial review, not as a substitute for broader account reconciliation.
Tips for Efficiency
Expand only the vendor records you need to review to save time.
Use the vendor breakdown regularly to stay aware of open credits.
Review vendor credit balances before processing related payments or adjustments to avoid errors.